Room Hire Terms and Conditions
Bookings
The organisation and/or individual in whose name the booking is made, unless otherwise stated, will be considered the Hirer, and shall be jointly and severally liable in respect of the booking. All the Hirer’s requirements should be detailed on the booking form at the time of booking. The Hirer shall notify NZIM of any changes to the requirements detailed on the booking form, by email, not less than four working days (Monday to Friday) before the function. After this time numbers will be considered final and chargeable. On receipt of the booking form NZIM will confirm the booking by email including confirmation of the charges incurred by the Hirer. An invoice for a 25% deposit will be submitted with the confirmation.
Deposit
A deposit of 25% of the hire will be required upon confirmation of booking.
Cancellation
In the event the Hirer terminates the Agreement the following cancellation fees will apply:
- Cancellation notice received more than 30 days prior to the date of Event. Full refund will be given.
- Within 30 days prior to the Event – deposit will be retained
- Within 5 days of Event – 50% of expected hire charges and any confirmed catering will be incurred and oncharged
- Within 48 hours of the event - 100% of expected hire charges and any confirmed catering will be incurred and oncharged
Invoicing
The Hirer will be invoiced on completion of the Hire for all charges incurred. Payment of all invoices is required within 7 days of the invoice date.
GST is applicable to all charges.
Signed by the Hirer: ______________________
Date: ____________________________